You find out about the margin after the job is done
Quotes are priced from a stale sheet, purchase orders live in accounting software with no link to the job, and labour arrives as a timesheet four weeks later. The variance is real; the visibility is not.
4 weeks of lag on job costing
Month-end reconciliation tells you what went wrong long after you could have fixed it.
Stale pricing at quote time
A price sheet updated when someone remembers, quoting last quarter’s panel cost.
Trust as a payment control
Advances released on a phone call, reconciled against a photo somebody may have taken.
Purchase orders raised outside the project
An order placed from a personal number is invisible until the invoice lands.
Invoices that do not match the receipt
Three-way matching done by eye, if at all, across two inboxes and a ledger.
Purchase policy that lives in an email
Thresholds and approved suppliers everyone knows about and nobody can enforce.
Price it, buy it, verify it, pay it
Quote at today’s landed cost
Freight, GST and handling worked into every line from live supplier rate cards, with margin visible before the customer sees a number.
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Policy that enforces itself
Approval thresholds by value, category and supplier; discount ceilings and margin floors that hold without an escalation call.
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Cost posts as work happens
Labour hours, travel and material consumption post against the project on the day, so drift is visible while it is still cheap.
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Pay against verified evidence
Milestone payments and subcontractor payouts release only when the evidence passes review, over AutoPay, BBPS or eNACH.
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Four products, one ledger
The project is the cost centre. Because procurement, labour and payment all write to it, the P&L is a read of the record rather than a monthly rebuild.
